REGISTRY CLERK (Lusaka)
About this job
Our client is a Statutory Institution
ROLE: REGISTRY CLERK (Lusaka)
PURPOSE: To provide efficient and effective central registry support service for the Institution.
Duties
RESPONSIBILITIES:
- To maintain the Institutions central registry system including storing, arranging, indexing and classifying records;
- Facilitating the development of filing systems and maintaining these to meet administrative, legal, and financial requirements;
- Devising and ensuring the implementation of retention and disposal schedules;
- Overseeing the management of electronic and/or paper–based information;
- Setting up, maintaining, reviewing, and documenting records systems;
- Ensuring compliance with relevant legislation and regulations;
- Preserving the Institution’s corporate memory and heritage;
- Managing circulation/transfer of records and documents;
- Responding to enquiries relating to items maintained I the registry and as required, search for and provide information for Directorates;
- Sorting information and documents for filing according to database and record management system protocols;
- Classifying and coding documents for inclusion in the database and record management systems;
- Remove active files for archiving, and
- Registration and dispatch of outgoing mail.
KNOWLEDGE, SKILLS AND EXPERIENCE:
- Grade Twelve (12) school certificate
- Diploma in Records Management/Library Studies
- Effective communication and organizational skills
- Excellent computer skills including the ability to operate computerized library, database and graphics programmes at proficient level
- Accuracy and attention to detail
- Tact and discretion for dealing with confidential information
- At least Three (3) years’ experience in a similar position
CHARACTER:
- The ideal candidate is expected to be of sober character, results oriented with ability to work under minimum supervision.
INSTRUCTIONS:
- The position title being applied for should be included in the subject of your e-mail.
- Your attachments must bear the position title you are applying for and your full name.
- Download the LPCL EMPLOYEE APPLICATION FORM on our website www.lauraandpartners.com and submit it with your CV.
- Failure to adhere to the instructions above will invalidate your application.
If you meet the minimum qualifications, please e-mail your Application Letter and Current Curriculum Vitae (with four contactable referees) in MS Word format quoting the reference number to jobs@lauraandpartners.com by 17:00 hours on 30 October 2016.
Do not attach copies of your academic qualifications at this stage.
CLOSING DATE: 30 October 2016 17:00 hours.
Besides completing the application form below, all interested candidates MUST complete and send us this LPCL EMPLOYEE APPLICATION FORM required for administrative purposes. Laura & Partners Consulting Limited, 397 Independence Avenue, Woodlands, Lusaka
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