Finance & Administrative Assistant (Western Province)
About this job
Our client is a Statutory Institution
ROLE: Finance & Administrative Assistant (Western Province)
PURPOSE: To provide administrative and financial support to the Provincial Office.
Duties
RESPONSIBILITIES:
- To provide support in the management of the provincial office;
- Coordinate all incoming and outgoing correspondence;
- Maintain a register of all queries and responses submitted to the provincial office;
- Maintain hard copy and electronic office filing system;
- Perform general cleric duties to include but not limited to photocopying, faxing, mailing, and filing;
- Support staff in assigned project work;
- Meet, receive and attend to clients and visitors;
- Set up accommodation and transport arrangement for staff and visitors;
- Maintain office inventory;
- Maintenance of fixed asset register;
- Maintain the provincial cash books;
- Maintain petty cash for the province;
- Support the preparation of a monthly reconciliation statement;
- Process all payments at the provincial office;
- Ensure all transactions processed at the provincial office comply with policy;
- Ensure backup documents are properly and systematically filed;
- Prepare monthly financial reports for approval by Provincial Coordinator;
- Ensure cleanliness and high standards of hygiene of the office and maintenance of office equipment, and
- Support the preparation of unit monthly and quarterly work plan and budgets.
KNOWLEDGE, SKILLS AND EXPERIENCE:
- Grade Twelve (12) Certificate
- Diploma in Business Administration, Accounts, Finance, Management Studies and any related field
- Computer literate
- Ability to work Independently
- Excellent communication skills
- Two (2) years working experience
CHARACTER:
- The ideal candidate is expected to be of sober character, intelligent, a team player and able to work to achieve set goals
INSTRUCTIONS:
- The position title being applied for should be included in the subject of your e-mail.
- Your attachments must bear the position title you are applying for and your full name.
- Download the LPCL EMPLOYEE APPLICATION FORM on our website www.lauraandpartners.com and submit it with your CV.
- Failure to adhere to the instructions above will invalidate your application.
If you meet the minimum qualifications, please e-mail your Application Letter and Current Curriculum Vitae (with four contactable referees) in MS Word format quoting the reference number to jobs@lauraandpartners.com by 17:00 hours on 30 October 2016.
Do not attach copies of your academic qualifications at this stage.
CLOSING DATE: 30 October 2016 17:00 hours.
Besides completing the application form below, all interested candidates MUST complete and send us this LPCL EMPLOYEE APPLICATION FORM required for administrative purposes. Laura & Partners Consulting Limited, 397 Independence Avenue, Woodlands, Lusaka
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