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Job summary

Location:
Lusaka, Zambia, Africa
Career Level:
Management (Manager/Director)
Education:
Advanced Degree
Job type:
Full time
Positions:
1
Salary:
Negotiable

Director Operations/Finance (1 Opening)

About this job


ABOUT CRS


Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identify is at the heart of our mission and operations. We welcome as part of our staff and as partner’s people of all faiths and secular traditions who share our values and commitment to serving those in need.




BACKGROUND


CRS is currently seeking applications from qualified Administrative Manager candidates for a USAID-funded Scaling Up Nutrition Technical Assistance (SUN TA) contract in Zambia. The maximum amount and duration of the award is $75 million dollars for seven-years (four years, with two optional eighteen month, at the discretion of the donor). This activity is expected to provide multi-sectoral, layered, high-impact technical assistance coupled with targeted, cost effective, evidence-based direct implementation to reduce stunting in targeted districts. The SUN TA activity will be responsible for need-based technical capacity strengthening for National Food and Nutrition Commission (NFNC) and line ministries, at national, provincial and primarily at the district level. This will include capacity building in the development of annual work planning and costing of nutrition priority activities and interventions, mentoring regarding implementation of the activities by the line ministries, progress reporting, advocacy and governance strengthening, learning, and monitoring and evaluation. It will also include direct implementation to address time-sensitive gaps in programming. This activity will work initially in a minimum of 30 districts in Zambia, with the potential to increase the geographic scope in future years.



Duties



CALL FOR: Director Operations/Finance (1 Opening).



POSITION SUMMARY



Director Operations/Finance will report to Chief of Party and position will be based in Lusaka.This position exists to promote stewardship of resources, ensure principled compliance, proactively manage risk, and lead operational improvements. As part of the senior management team the incumbent will proactively manage security and mitigate security risks, and lead in development of high quality, coherent budgets, working closely with all stakeholders. In grant management, the position is responsible for ensuring that CRS Zambia fulfills its grant requirements and compliance, including developing high quality and timely grant reports which demonstrate CRS Zambia’s added value to donors. This role works in close collaboration with other staff members, particularly the senior management, program and finance teams, and CRS Zambia’s teams outside of Zambia.



KEY RESPONSIBILITIES:



  • Develop and manage financial processes; ensure efficiency and compliance with CRS’ policies and procedures, donors’ rules and regulations, and legal requirements;
  • Provide financial and operations advice and support to managers, staff, and sub-recipients in relation to managing the whole project cycle;
  • Collaborate with programming leads to ensure appropriate project expenditures in line with financial plans and proper stewardship of material sources;
  • Plan, coordinate, and monitor day-to-day operations to ensure all support services including procurement, fleet and office management are delivered with high-quality in an efficient manner;
  • Oversee the execution and timely posting of all financial transactions, including intra-agency and suspense transactions and oversee monthly analysis of the country program’s trial balance and other financial reports;
  • Manage Country program financial assets and oversee the reconciliation of fixed asset’s physical inventory with computerized records;
  • Provide direction in relevant financial management practices, coordination of budget development and Annual Program Plans; ensure capacity strengthening on finance policies and regulations, monitor and measure impact;
  • Ensure integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting;
  • Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail;
  • Prepare accurate financial data, analysis and projections and support senior management team and program/project managers in interpreting data for decision-making and effectively managing financial risks;
  • Proactively set up systems that enable CRS to respect the agreements’ financial terms and requirements, such as special reports, supporting documents and justification of cost;
  • Coordinate submission of monthly, quarterly and final financial reports to donors in accordance with donors’ regulations or as stated in agreements;
  • Financial management of grants and related cost-shares through timely communication to ensure budgets are not overspent or significantly under-spent; and lead on the timely and complete closure of all expired grants and cost-shares;
  • Act as the custodian of cash assets and make realistic cash flow forecast; and
  • Ensure that all funding proposals are effectively costed and funds are transferred to CRS partners in line with duly signed funding agreements.



QUALIFICATIONS

  • Master’s Degree equivalent in Finance, Accounting or Business Administration and a Bachelor’s Degree or a Full Professional qualification in Accounting (CPA/ACCA/CIMA or equivalent; Member of Zambia Institute of Chartered Accountants
  • Minimum of eight (8) years’ management level experience in client / funder / grants management and at least three (3) of which should be in a senior management position in a reputed international or national non-governmental organization (NGO)
  • Experience in managing large budgets with diverse international donor base
  • Experience implementing USAID funding regulations and reporting standards, particularly contracts
  • Knowledge of International Financial Reporting Standards, Zambian government policies and regulations on financial management, taxation and General Accounting Principles
  • Member of the Zambia Institute of Chartered Accountants
  • Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and other accounting information management systems such as Pastel



PERSONAL SKILLS

  • Communication (oral and written) skills
  • Leadership and problem-solving skills
  • Planning and prioritization skills
  • Ability to work under pressure
  • Ability to work with new software and financial management systems



TRAVEL REQUIRED: 20\%



KEY WORKING RELATIONSHIPS



SUPERVISORY: All Project Finance and Grants Personnel, CRS Administration Support staff, Procurement Officer



INTERNAL: All SUN TA Project Staff



EXTERNAL: All Project Vendors, Donors, Statutory Bodies and Partners



AGENCY-WIDE COMPETENCIES: These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Trusting Relationships
  • Professional Growth
  • Partnership
  • Accountability



DISCLAIMER: This job description is dependent on future funding. The job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.


CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.



EQUAL OPPORTUNITY EMPLOYER



APPLICANT INSTRUCTIONS:


  • Please email a cover letter and current CV (inclusive three contactable referees) in MS Word format to: crszambia_suntajobs@crs.org .
  • Please include the position you are applying for in the subject line.
  • Do not at this stage attach copies of your academic qualifications.
  • Only shortlisted candidates will be contacted for an interview.



CLOSING DATE: The closing date for receiving applications is 28th March 2018.




RECRUITMENT FOR THIS POSITION IS CONTINGENT ON PROJECT AWARD


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